Enforcing Workplace Rules

Good workplace rules in the office not only keep employees safe, but also keep the business running smoothly. Enforcing workplace rules is important both for employers and employees. Employees need to know, understand and comply with company rules. It is the employer’s responsibility to make sure all regulations are followed consistently. Every employee should be aware of the repercussions for breaching the rules. It could result in disciplinary measures like warnings, suspension or termination of employment. The following factors should be considered when implementing workplace rules:

Know the Rules

Make sure all employees are aware of the company’s policies and procedures. Publish workplace rules in an employee handbook and revise it at least once a year. Distribute copies and require a signed acknowledgement form from employees indicating receipt and understanding of the regulations. Post the rules in different locations, such as the break room, and even online on the company website. Insert policy reminders in employee communications such as open enrollment kits and paychecks to inform employees of immediate changes to policies. Explain workplace regulations to every new hire during orientation.

Apply the Rules

Rules should be enforced consistently and fairly for every employee. It’s also important to establish disciplinary measures when someone doesn’t comply with the company policies.  For example, a common way to handle sanctions is to offer a verbal warning for the first offense, a written warning for the second, a pay suspension for the third, and employment termination for the fourth offense. A set of disciplinary actions may ensure company protocols are enforced consistently. It’s imperative to apply workplace rules in a fair and consistent manner. It must be equal for everyone including management, without regard to race, color, sex or religion.

Employee Involvement and Reward

Encourage employees to ask questions to clarify any concerns about company policies and procedures. By understanding how obeying the rules will benefit them, they may be more inclined to comply. For example, start a program to reward exemplary individuals. Give out awards, pay raises or promotions for individuals who maintain high standards of discipline in the business. These actions can help build positive personal reinforcement for employees to reach the company’ expected level of discipline.

All in all, maintaining discipline in the workplace is vital to create a safe and comfortable working environment for both employees and management.


Connie | DBPC Blog